Your Virtual Event Planner (and Hybrid Event Planner) for Events That Actually Work

Anyone can send you a Zoom link. A real virtual event planner makes sure that link leads to something worth showing up for — smooth production, engaged guests, and a program that doesn’t fall apart the second the tech gets tricky.

Cute Story Events plans and manages virtual and hybrid events for guest lists up to 400 — mixing in-person energy with remote reach so nobody’s stuck watching a laggy livestream wondering why they bothered to log in.

Virtual Event Planning

When your event lives entirely online, every detail has to work double-time to keep people engaged. We handle:

• Platform selection and setup (registration, streaming, breakout rooms, Q&A)
• Speaker and presenter coordination, tech checks, and day-of production
• Run-of-show scripting so transitions feel seamless, not awkward
• Engagement tactics that keep virtual guests from tuning out
• Post-event recaps and recordings your audience actually wants to watch

Proof it works: we planned and ran the Hey Famm virtual launch event start to finish — a fully remote launch built to feel like a real event, not a webinar.

Hybrid Event Planning

Hybrid is harder than virtual or in-person alone — you’re managing two audiences at once, and both have to feel like the main event. As your hybrid event planner, we design the experience so remote guests get real engagement, not an afterthought camera in the back of the room.

Our hybrid event planning covers:

• Venue logistics alongside livestream and remote-guest production
• Technology that bridges both audiences (cameras, audio, interactive tools)
• Coordinating speakers, sponsors, and vendors across both formats
• Timing and run-of-show built for in-room and remote guests together
• Contingency planning for the tech hiccups hybrid events are famous for

Proof it works: we’ve planned and managed hybrid events for up to 400 guests, blending in-person production with a fully supported remote audience.

Why Cute Story Events

With 15+ years in event planning, Head Cutie in Charge Ryan Criswell has built events for clients including SXSW, the Philadelphia Film Festival, and Hilton Hotels — bringing that same level of polish to virtual and hybrid formats.

We’re organized, honest, and easy to work with — and we treat your virtual or hybrid event with the same care as any in-person one, because your guests can tell the difference.

Ready to Plan Your Virtual or Hybrid Event?

Whether you need a virtual event planner for a fully remote launch or a hybrid event planner to manage both rooms at once, we’ve done it — and we can do it for you.